You can register for the remote event through the link published on the website of the Integration 2026 event. At the same time, you can also apply for a chance to join the in-person event. Registration opened on 31 August 2026.
The recording and materials of the information sessions organised on 18 and 20 August 2026 will be published on the event’s website www.integration2026.fi. We recommend watching the recording before registering/applying for the event.
When registering, the participant’s name, email, organisation, job title/task and allergies/special diet are collected. We need these details for communicative purposes and making arrangements for the event. The event adheres to the privacy statement of the Integration 2026 event. The data will be stored for five years after the end of the project in 2027 in accordance with the AMIF funding guidelines. You can read more about the processing of personal data in the privacy statement of the Integration 2026 event.
You can participate in the Integration 2026 event remotely. The programme of the three halls (Runway 1, Runway 2, Runway 3) will be streamed live, and you can also watch the recordings afterwards. After the event, we will send links to the recordings to all those who registered for the remote event and those who applied to join the in-person event.
You must register for the remote event because we need to collect information on the remote participants for the funders. The number of event participants is verified to confirm the funding. Registration for the remote event ends on 14 September 2026.
You will receive a separate confirmation of your registration to the remote event by email. If you have been admitted to the in-person event, you will receive a separate message about it to your email around 15–17 September 2026. We will send more information to all participants before the event.
Please note that the automatic message you receive after registering only confirms that you have registered for the remote event and that we have received your possible application for the in-person event. It does not yet mean that your participation in the in-person event has been confirmed. Please also take this into account when making any travel and accommodation bookings.
Koska lähitapahtumaan on yhteensä 800 paikkaa, järjestäjä pidättää oikeuden rajata lähitapahtuman osallistujamäärää esim. organisaatiokohtaisesti. Lähitapahtumasta paikan saaneille ilmoitetaan paikasta 15.-17.9.2026. Muille ilmoitetaan heidän olevan jonossa. Jos osallistujapaikan saanut henkilö ei pääsekään paikalle, toivomme tietoa perumisesta pikaisesti jonopaikan vapauttamiseksi toiselle osallistujalle.
Koska lähitapahtuman osallistujamäärä on rajattu, pyydämme kaikkia organisaatioita ja työyhteisöjä pohtimaan jo ennen ilmoittautumista, ketkä organisaatiosta osallistuvat lähitapahtumaan. Näin mahdollisimman monella organisaatiolla ja osallistujalla on mahdollisuus päästä mukaan.
Osallistujahaussa järjestäjä kiinnittää huomiota siihen, että osallistujia pääsee mukaan tasapuolisesti mahdollisimman monesta organisaatiosta eri puolilta Suomea.
Tapahtumassa ei ole organisaatiokohtaisia osallistujakiintiöitä, sillä organisaatiot ovat keskenään eri suuruisia ja niiden toiminta sijoittuu eri tavoin ympäri Suomea. Järjestäjä voi kuitenkin suhteuttaa osallistujamääriä organisaation kokoon.
Lähiosallistujapaikkojen arvioinnissa huomioidaan, että organisaatiot ovat keskenään erikokoisia ja niiden toiminta voi olla paikallista, alueellista tai valtakunnallista. Tavoitteena on muodostaa osallistujajoukko, joka edustaa mahdollisimman kattavasti erilaisia organisaatioita ja eri puolilla Suomea toimivia tahoja.
Lähiosallistujapaikka on henkilökohtainen, eikä tapahtumassa ole organisaatiokohtaisia osallistujakiintiöitä.
Jos et pääsekään osallistumaan tapahtumaan, et voi siirtää paikkaasi kollegallesi tai toiselle henkilölle. Peruutuksen jälkeen paikka vapautuu seuraavalle lähitapahtuman jonossa olevalle henkilölle.
Tapahtumaan osallistuminen edellyttää ennakkoilmoittautumista tapahtuma- ja tilaturvallisuuden varmistamiseksi. Emme voi tapahtumapaikalla todentaa osallistujapaikan siirtoja tai tehdä yksittäisiä osallistujamuutoksia rekisteröitymisen yhteydessä. Tämän vuoksi osallistujapaikkoja ei voi luovuttaa toiselle henkilölle.
Integration-tapahtuman ensisijaisena tavoitteena on tarjota samanaikaisesti monipuolista ohjelmaa useissa eri saleissa, jotta osallistujat voivat rakentaa itselleen mielekkään kokonaisuuden ja löytää omaan työhönsä sopivaa, syvällistä sisältöä eri teemoista.
Suuret halli- tai areenatilat eivät yleensä tarjoa tähän sopivia valmiita tilaratkaisuja, ja tarvittavien tilojen rakentaminen olisi erittäin kallista. Tämän vuoksi tapahtuma järjestetään noin 800 lähiosallistujan kokonaisuutena, joka on jo varsin suuri. Tänä vuonna osallistumismahdollisuuksia laajennetaan myös etäyhteyksin: kolmen salin ohjelmaa voi seurata verkossa.
Osallistujamäärän kasvattaminen lisäisi merkittävästi tapahtuman kustannuksia. Esimerkiksi suuremmat tilat, turvallisuusjärjestelyt ja muut käytännön järjestelyt nostaisivat kokonaiskustannuksia. Vaikka ruokailu olisi osallistujille omakustanteinen, suurempi osallistujamäärä kasvattaisi muita tapahtuman kustannuksia niin paljon, ettei ratkaisulla saavutettaisi merkittäviä säästöjä tapahtuman kokonaiskustannuksissa.
Jos olet ilmoittautunut tapahtumaan, sinulle on lähetetty sähköpostilla vahvistusviesti, josta pääset katsomaan omia tietojasi. Viesti on otsikoitu: Kiitos ilmoittautumisestasi Integration 2026 -etätapahtumaan 28.-29.10.2026 tai lähitapahtumapaikan saaneille: Olet saanut paikan Integration 2026 -lähitapahtumaan. Lähetämme lokakuussa ennen tapahtumaa osallistujaviestin kaikille ilmoittautuneille. Jos et löydä vahvistusviestiä, voit odottaa tätä sähköpostia. Koska lähi- ja etätapahtumassa on yhteensä 800 osallistujaa, emme voi vastata kaikkiin kyselyihin yksittäisten osallistujien ilmoittautumistilanteesta.
You will receive an email message notifying that a place has become available. You can either cancel or accept the offer following a link in the message. You must confirm your participation within 48 hours, or the offer will be sent to the next person in the queue. A short response time ensures that the queue progresses quickly before the event and that all seats will be filled.
We have reserved a place for all performers at the event. You will receive more information during the autumn as your performance spot is confirmed. Performers do not need to register/apply to attend the event in the general participant application process.
All persons working at a stand must register or apply to attend the in-person event in advance. You can register two employees to a stand per event day, which means a maximum of four people per stand in total.
Exhibitors register for the event using a separate form intended for event organisers and performers. The link to the form was sent to the organisations of the stand market by email in August. If the form has already been closed and you have not registered all of the participants in the stand’s quota, please contact the event organisation: [email protected]. Those who want to participate in the event on site otherwise than through the stand’s quota can apply for participation for the in-person event through the general application process. This application period ends on 14 September 2026.
Participation in the event and the meals included in the event are free of charge for the participants, but registration is binding after the confirmation in order to make catering reservations and prevent food waste. Participants pay for their accommodation in Vantaa and travel to Vantaa.
Participants also pay for any alcohol they may purchase at the evening event.
We collect the registrations for the two days of the event separately, which means you can participate in the event for just one day. If one of the event days has fewer applicants than the other, we may open additional places for the other day of the event, in which case you can get a chance to attend only one day in person.
Please note that registration is binding after confirmation. For example, the amount of food served at the event is determined based on the number of registrations and information about allergies. To avoid food waste, please do not apply for both days just in case if you intend to only participate in the event on one of the two days.
If you have applied for and been accepted to participate in person only on one of the days, you will automatically receive instructions and a link for the other day’s remote event.
We will automatically cancel your participation in the remote event if you participate in the in-person event on both days. If you only participate in the in-person event on one of the days, you will automatically receive instructions for participation and a link also to the remote event.
Integration 2026 does not have programme tracks, but instead consists of sessions organised in six different spaces. There is plenty of room to move around in Clarion Hotel Helsinki Airport, so you can easily switch from one space to another. However, you should note that some of the spaces can accommodate a limited number of participants.
Cancel your registration to the in-person event or change your details using the link in the confirmation email you received when you confirmed your attendance. If you have lost the confirmation message, contact us by email at [email protected]. However, we recommend that you primarily use the link in the confirmation message.
Later registrations are not accepted for the evening event due to catering arrangements and taking special diets and allergies into account.
The evening event can accommodate a maximum of 800 participants. You must register for the evening event in advance to make catering reservations. To avoid food waste, do not register for the evening event just in case there is a chance you decide to spend the evening elsewhere. The participants of the evening event will be offered a buffet meal.
The evening event will be held at Original Sokos Hotel Vantaa, Hertaksentie 2, 01300 Vantaa. Please note that the evening event will be held in a different location than the day programme of the event itself.
If you are unable to participate because of an illness and it is too late to cancel your participation using the form, you do not need to notify the organisers separately. We encourage participants to pay attention to how they are feeling and to not hesitate to stay home if they have symptoms of the common cold, for example.
You do not need to separately cancel your participation in the remote event.
You can change the information you have provided through the form by clicking the link you received in the confirmation message for the in-person event. If you have lost the confirmation message, contact us by email at [email protected]. However, we recommend that you primarily use the link in the confirmation message. Make the changes by 1 October 2026. Changes submitted after this date will not be accepted.
We organised a call for exhibitors in May 2026. Due to the large number of applicants, we cannot accept later registrations. The applicants selected in the application process were notified in June.
The call for exhibitors ended on 24 May 2026.
There was a need to limit the number of exhibitors at the event due to resources and the size of the event facilities. A further aim was to make sure that the noise level at the venue would be moderate. A small fee is charged for the exhibition booth.
The basis for selecting exhibitors was that they represent different regions and contents. We also emphasised the themes of the event (session content and partnership) and the functionality of the stands.
You can show a video or a PowerPoint presentation from your device or be present in-person at your booth. Please note that the event only offers a chair, desk and electricity at the exhibition booths. You can also direct visitors to your website, publication or other material you have produced or share material with the participants.
Those who have been given an exhibition space can order, against a fee, a screen on a stand from the hotel. More detailed instructions have been sent to those who have been given an exhibition space.
We hope that the exhibitors will take environmental impacts into account when acquiring and producing materials. We encourage you to favour sustainable and environmentally friendly alternatives.
You do not have to accept the offered exhibition spot. The selected exhibitors have received instructions on how to accept their spot. The exhibitors are invoiced in August, after which cancellation is no longer possible. If you are unable to come to the exhibition for some reason after invoicing, you can notify us at [email protected]. However, the invoiced amount cannot be refunded.
Integration 2026 will be held in Vantaa, at Clarion Hotel Helsinki Airport.
Clarion Hotel Helsinki Airport is located right next to Helsinki Airport at Taivastie 1, 01530 Vantaa.
The train is a convenient way to get to Helsinki Airport from both the Helsinki city centre and other parts of the Helsinki Metropolitan Area. The hotel is a short walk from the airport’s train station, and there will be signs to the hotel. Several HSL bus lines also operate to the airport.
The hotel is located near Ring Road III, and there are clear signs to it in the airport area.
There is parking available at the hotel. We recommend checking the hotel’s website for up-to-date parking instructions and prices before arrival.
Navigation address:
Clarion Hotel Helsinki Airport
Taivastie 1, 01530 Vantaa
If you arrive by plane, the hotel is within walking distance of the terminals. Follow the signs to the hotel at the airport.
We recommend that you reserve enough time for travel, especially during peak hours.
For more information on routes and timetables, see the HSL Journey Planner at hsl.fi.
Arrival instructions for Clarion Hotel Helsinki Airport
Parking with your own car
The registration point will be open throughout the event: on Wednesday 28 October from 8.30 to 17.00 and on Thursday 29 October from 8.30 to 15.30. In addition, those arriving on Tuesday 27 October can register at the venue (the time will be announced later).
There is a free and guarded item check at the venue where you can store your belongings.
Free Wi-Fi is available for participants: Clarion Connect (does not require a password).
All food served at the event is vegetarian and lactose-free.
When registering, you will be asked about your special dietary needs and allergies. To make sure meals are safe, information on special dietary needs and allergies is forwarded to the venue kitchen and taken into consideration in preparing the meals. The information on your diet is subject to data protection, and both organisers and venues process the information appropriately.