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Information for those who work in customer service

People working in customer service meet immigrants in person, online or by phone. The time they can spend with a customer is often short. They can use interpretation services, plain language and versatile materials during the short encounter. You should keep the steps of face-to-face customer service in mind.
 

 

Interpretation and translation According to the Act on the Promotion of Immigrant Integration, authorities must ensure interpretation and translation services when needed. Customer service people must make sure that the customer understand matters related to them.
InfoFinland.fi InfoFinland is a multi-lingual website providing important information in one place for those planning to migrate to Finland or already living here. The website also serves the authorities in the dissemination of multi-lingual information.
Integration in Swedish The Act on the Promotion of Immigrant Integration gives immigrants the right to choose Swedish or Finnish as their primary integration language.
Plain language Materials written in a clear and plain manner are a good tool at the early stages of language learning when the person’s Finnish skills are not sufficient for understanding communications by authorities.
Multilingual materials Multilingual materials related to Finnish society and culture help integration. You can also use the materials in customer service and guidance.
Identifying and preventing harmful practices Customer service people should be aware of and identify harmful practices, such as human trafficking, close relation, “honour”-related violence and female genital mutilation.

News for those working at customer service

A new website to serve those involved in integration
1.9.2021 | News item
The online service maintained by the Centre of Expertise in Immigrant Integration of the Ministry of Economic Affairs and Employment has been updated. The old kotouttaminen.fi website was disabled and the actual version of the kotoutuminen.fi website was released on Wednesday 1 September 2021. As a result, only kotoutuminen.fi website will be available to users.
Municipalities provide multilingual information regarding services in the coronavirus situation
25.6.2021 | News item
In many municipalities, immigrants are advised to seek information from online services or telephone services. In the current situation with the coronavirus outbreak, municipalities offer also advice by telephone in various languages. Some municipalities have published multilingual information on the coronavirus.
Kotoutuminen.fi published as beta version
8.6.2021 | News item
The website maintained by the Ministry of Economic Affairs and Employment’s Centre of Expertise in Immigrant Integration has undergone a redesign. At the same time, the Finnish name of the website has changed to kotoutuminen.fi. In connection with the redesign, the visual image of the centre of expertise was also revised. Kotoutuminen.fi is to be published as a beta version.
Guidance and counselling services fail to reach all those in need of assistance
6.5.2020 | News item
Guidance and counselling services for immigrants in Finland are fragmented in terms of accessibility, service provision and resourcing. Access to services is not equally provided to customers in all parts of the country. These were the conclusions of the final report of the study on low-threshold guidance and counselling services for immigrants commissioned by the Ministry of Economic Affairs and Employment. The report also makes recommendations for the development of the service network.
Telephone helplines support immigrants during the coronavirus outbreak
23.4.2020 | News item
Authorities and municipalities have opened telephone helplines providing instructions and guidance on coronavirus in different languages. Multilingual telephone helplines provided by various organisations are also functioning as usual. We have put together a news item listing the availability of multilingual instructions and guidance on coronavirus (telephone helplines and chat services). Provide access to services.
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